Accommodation

A111 Power of Conference Service Ltd., has been appointed as the housing agency for the Congress of European Society of Ophthalmology SOE 2019, taking place 13-16 June 2019 in Nice, France.

A111 Power of Conference Service Ltd., has acquired best rates, in different price categories, for conference delegates and groups.  Accommodation will be sold on a first come, first served basis. Early booking is thus highly recommended. All rates are in Euros and include breakfast and taxes.

PLEASE NOTE:
There are an increasing number of fraudulent websites that impersonate SOE 2019. We would like to alert all participants to be aware of possible scams and to strongly advise you to only use the official SOE 2019 accommodation agency A111.  Anyone else who tries to contact you via phone or email communications implying that they are representing SOE or the SOE Congress are in no way affiliated with the SOE Congress or the European Society of Ophthalmology.  We cannot vouch for the services which they are offering. These hotel rooms may not actually be available and may result in a financial loss if booked.

OFFICIAL HOUSING AGENCY

For any questions regarding accommodation please contact:

SOE 2019 Accommodation Department
c/o A111 Power of Conference Service Ltd.

Email:  SOE2019@a111.com  Telephone: + 44 (0)20 7305 5279

Rooms are available in different price ranges. All rates are in EUR including breakfast and taxes. 

 

 

 

 

 

LIST OF HOTELS  

For Hotel Descriptions  CLICK HERE

Hotel Location – A variety of hotels have been selected and rooms pre-reserved for conference delegates.

To view where the hotels are located please  CLICK HERE

 

 

 

 

INDIVIDUAL ROOM RESERVATIONS

All reservations must be made online via the accommodation booking link. After your reservation is completed, you will receive a reservation acknowledgement email. Once the required deposit payment is received an invoice/confirmation is sent.

All changes can be made online by the guest or in writing to A111. It is not possible to make changes on the phone or directly with the hotel. Please do not send any payments to the hotel directly.

Full payment must be received by 1 May 2019. If the balance is not received the reservation will be cancelled and the deposit is forfeited. We will send reminder emails leading up to payment deadlines. Please add soe2019@a111.com to your contact list to ensure you receive them.

For reservations as of 2 May 2019 a late booking fee of 40 EUR applies.

DEPOSIT PAYMENTS

To guarantee your reservation a deposit payment is required upon booking. Reservations without the applicable deposit payment will be cancelled.

  • Upon booking, an initial deposit of EUR 80 per room is required.
  • By 11 March 2019 a second deposit of EUR 150 is due (a total deposit payment of 230 EUR).
  • Full payment is due by 1 May 2019.

Payment options

Payment can be made by Credit Card (Visa and MasterCard) or Bank Transfer.

After 1 May 2019 payment can only be made by credit card upon booking and full payment applies.

Bank Details:

Deposit by Bank Transfer must be received within 10 days after reservation is submitted.

For bank transfers, all bank fees and money transfer costs must be prepaid by the transmitter.

Please include the booking number, SOE, and the guest name as a reference on all bank transfers.

Please transfer the amount due to the following account:

Account holder:

A111 Power of Conference Service

Address:

300-422 Richards Street
Vancouver, BC Canada V6B 2Z4

Bank:

RBC Royal Bank of Canada,
1055 W Georgia St, Vancouver BC, V6E 3S5, Canada

IBAN:

Transit Number: 07940, Branch: 003
Account No: 8713505

BIC/ SWIFT:

ROYCCAT2, RBC Payment Centre Toronto

An invoice is available upon request, should you need one please email A111 Power of Conference Service Ltd at SOE2019@a111.com.

Changes and cancellations

Changes to an existing reservation can be made online for free until 1 May 2019. Please use the link provided in the acknowledgement email received upon booking.

As of 2 May 2019 online changes are no longer possible and must be made in writing to A111 Power of Conference Service. Please note changes done through the Housing Agency are subject to a handling fee of EUR 15.

Cancellations must be made in writing to A111 Power of Conference Service Ltd. Cancellations before 11 March 2019 are subject to a handling fee of EUR 80.

From 11 March to 1 May 2019, 50% of the room value will be charged for all cancellations. This also applies to the cancellation of individual nights. As of 2 May 2019 full payment will be charged for cancellation or decreasing number of nights.

GROUP BOOKINGS

For requests of more than 10 rooms, a group contract will be established. Please note different conditions than outlined above will apply.

Rooms are being offered to various companies simultaneously and are sold on a first come, first served basis. Early reservations are highly recommended to ensure your booking request can be met. Having received your written confirmation with your full postal address, we will establish a room allocation contract together with an invoice for the first deposit.

For group bookings please contact A111 Power of Conference Service Ltd. AtSOE2019@a111.com.

TRANSPORT

SOE 2019 will not organise shuttles buses from the hotels to the congress venue.

INSURANCE/VISAS/LIABILITY/FORCE MAJEURE

Travel Cancellation Insurance: If an illness, injury or another unexpected event forces you to cancel your plans before you leave, cut your trip short or delay your return home, you could lose your full prepayment for accommodation. We therefore highly recommend having “travel cancellation and interruption coverage insurance” in case of emergency as a financial protection.

Visa Requests: It is the delegate’s responsibility to request an entry visa and all accompanying documents to enter the country in a timely manner. No refunds will be made if the reservation has to be cancelled due to a denied visa request after the cancellation deadline.

Liability: A111 Power of Conference Service Ltd shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of A111 Power of Conference Service Ltd – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by A111 Power of Conference Service Ltd.

Force Majeure: In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organisers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organisers, A111 and the conference organisers cannot be held liable for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc.

The participant acknowledges that he/she has no right to lodge damage claims against A111 and/or the conference organisers should he/she not be able to attend the meeting due to cancelled or delayed travel means caused by Force Majeure. With his/her reservation, the participant accepts this provision. Under these circumstances, the conference organisers reserve the right to either retain the entire payment for accommodation booking, or to reimburse the delegate after deducting costs already incurred and which could not be recovered from third parties. It is therefore recommended that you take out personal insurance.

Please note:
There are an increasing number of fraudulent websites that impersonate SOE 2019. We would like to alert all participants to be aware of possible scams and to strongly advise you to only use the official SOE 2019 Website www.soe2019.org as well as the official SOE 2019 accommodation agency A111.
Any other companies are in no way connected with SOE 2019, the European Society of Ophthalmology or A111 and we therefore cannot vouch for the services they are offering. We strongly advise you to not share any credit card details with them. Unfortunately, these fraudulent websites cannot be prevented, and we sincerely regret all your inconveniences.